Administrative/logistic assistant

Position Title: Administrative/logistic assistant.


Location: Tirana, Albania


Organization: Shoqata Internacionale per Solidaritetin (SHIS)


Employment Type: Full Time


Background:
The International Association for Solidarity (SHIS) is an Albanian NGO founded in 1998 and officially recognized by Tirana’s Court of Justice through decision no. 2514 on 24th June, 1998 with Nipt Code J91713019 B. Its mission is to promote and implement development educational programs in harmony with local and national policies.
SHIS is specialized in implementing educational development projects related with: local and central education institutions empowerment, educative staff capacity building, women entrepreneurship, awareness raising for parents and communities, prevention of school drop out for most in risk children, implementing of the school as e communities centre approach, research and social services
SHIS is seeking an administrative/logistic assistant.
Under the guidance of SHIS Administrator the Administrative/Logistics Assistant provides his/her services, ensuring high quality, accuracy and consistency of work.

Duties/responsibilities
•Assist in administrative and logistical arrangements for the projects implementation
•Responsible for record-keeping, data input;
•Keeps track of all financial documents for grants under process and those already closed,
•Prepare contracts for consultants / experts or other processes (procurement);
•Monitor use/implementation of grant funds/budget;
•Assist in organizing competitive selection of services for the conferences, workshops, trainings upon the request from various projects
•Assist in maintenance of proper filing system for administrative documentation
•Daily update information on receipts and ensure correctness of information on expiry dates, recipients, suppliers, and quantities.
•File all logistics related documents (packing slips, invoices, requests and other documents).
•Distribution of equipment, stationaries and other goods for the project activities
•Coordinate and follow-up logistics issues with all authorized bodies.
•Carries out any other duty, as assigned by SHIS Administrator

Requirements:

•University degree or relevant training in accounting, economics, or a related field of study;
•Experience with donor funded projects (EU preferable);
•Experience with accounting software packages (QuickBooks preferable);
•Ability to set priorities and manage multiple task functions simultaneously;
•Strong attention to detail and accuracy;
•Good knowledge of English;
•Previous experience in civil society sector will be an asset
•Excellent PC user skills in Microsoft Office package, particularly in Excel

Salary: Commensurate with experience
Proposed Start Time: As soon as possible 2019


To apply for any of the positions above:
Please send a cover letter indicating your interest in the position and your CV to the Email address: sekretaria.tirane@shisalbania.org
Shoqata Internacionale per Solidaritetin (SHIS)
Rruga: Vace Zela, nr 19, Tiranë, Shqipëri,
The deadline for submission of applications is 10 October 2019.
SHIS will contact only those applicants who will be invited for interview or when additional information is needed.
SHIS embraces diversity in its hiring, welcoming individuals of all religions, ethnicity, gender, and orientation to apply.

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    President
  • Roberta Profka

    Drejtoreshë Ekzekutive
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    Koordinatore Lokale
  • Jora Hysa

    Koordinatore Edukative
  • Klevisa Hysa

    Koordinatore Komunikimi dhe vizibiliteti
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